We know that planning an outdoor event can be quite exciting, however, it requires meticulous planning to ensure that everything goes well. That's why SARAO offers you a guide on how to plan your outdoor event:

1. Define the event's objective: Before starting the planning process, we must have a clear purpose for the event. Ask yourself, "What type of event is it?"  Defining the objective will help you make more informed decisions throughout the planning process.
2. Set a date and time: Choose a suitable date and time for the outdoor event, taking into account factors such as expected weather, seasons of the year, and the availability of your guests.
3. Choose the venue: SARAO helps you find an appropriate venue for your outdoor event, ensuring that it accommodates all attendees and has necessary facilities (restrooms, parking, electricity, etc.).
4. Obtain the necessary permits and authorizations: Depending on the size and type of the event, you may need to obtain permits and authorizations from local authorities, especially if street closures or public areas are involved.
5. Plan the budget: SARAO provides guidance in preparing a detailed and realistic budget, optimizing each expense to achieve the best possible result within your financial possibilities.
6. Hire vendors and services: If necessary, we assist you in finding and hiring vendors for food, beverages, music, decoration, lighting, sound equipment, tents, and other services you may need for the event.
7. Consider logistics and comfort: Our team ensures that all planning and coordination stages are well managed, ensuring a smooth flow from start to finish.
8. Plan for security: Safety is paramount in any event. At SARAO, we help you secure adequate security personnel to oversee the event and develop an emergency plan in case of any unforeseen circumstances.
9. Prepare for the weather: We understand that we can't control the weather, but it's important to be prepared for any eventuality. We have backup plans for your event in case of bad weather.
10. Coordinate the event day: Make sure you have a team in charge of coordinating the event day. SARAO helps you keep everything in order.
11. Enjoy the event: Finally, enjoy the event you've planned with so much effort! SARAO ensures that everything goes as smoothly as you have envisioned.

Remember that each event is unique, and SARAO adapts to your preferences and needs. With over 20 years of experience producing and designing events for international companies in Mexico, CONTACT US.

Good luck with your outdoor event!